Time for a Lesson In Time Management: 5 Useful Tips

5 tips for better time management

If you’ve ever wished for more hours in a day… you are most definitely NOT alone.  The question is are you in spending your time wisely?

A recent study conducted by Microsoft found that its employees only used about 60% of their available work time.  Essentially meaning that out of a typical 5-day work week they were productive only THREE of those days!  This could easily translate to your own business.

So how should you make the most out of the time you DO have?

Here’s 5 tips to better time management that will in fact improve your productivity.

1. Resist the Urge to Multi-task 

Small business owners tend to be masters at spreading themselves too thin, taking on three to six roles on average.  I’m here to tell you to rethink that practice.  Multi-tasking can actually create MORE work for you!

Researchers estimate that by focusing on one thing at a time you will double your productivity and work performance.

Think about a computer, if you have 10, 15 even 20 different tabs open, you can often start to feel the computer’s speed start lagging – your brain is no different.

Try this:  Set a timer while working on a project.  When time’s up, move on to the next item on your agenda!  This will help to keep you focused on the task at hand and make the most of your time.

2. Get Organized

I really don’t think there’s such a thing as organized chaos.  If you can’t find anything in your work space than it’s not a functioning work space, period.

By being unorganized you could be wasting unnecessary time looking for things again and again!

Try this:  Eliminate everything that isn’t necessary.  Then create a system that makes sense for you!  If color-coded folders will catch your eye, use those to keep track of your clients or projects.  Set aside an extra 10-15 minutes at the end of the day to clean up your desk and organize files.  By doing a little bit each day, it becomes a much more manageable process.

3. Don’t Check Your Email

A few weeks ago we chatted about how unplugging yourself on occasion can do wonders for your business and own personal sanity.  The same goes for your time management.

Did you know that the average person checks their email every 5 to 10 minutes?  Talk about a waste of time!

Instead make your email work FOR YOU!  Set aside a couple times during the day to read and respond to emails.  Designated email times will ensure that messages won’t interrupt other tasks you’re working on.

Try this:  Set up an auto-responder that tells people you will respond to their message within a set period of time, a few hours for example or even a full day.  This will depend upon the industry you’re in, and by giving people an expectation on when they will hear from you will put their minds at ease and allow you more time to accomplish other important tasks.

4.  Get Things In Writing

Putting your thoughts on paper (or computer screen) will make goals and plans more tangible.  By writing down your plans for the day you have effectively put a schedule together.

This helps to prevent you from drifting aimlessly from one project to another throughout the day.

Try this:  Each night write down your top three goals and/or intentions you’d like to accomplish the next day.  Finish those tasks before moving on to any other projects and you’ll find yourself being more productive!  

If you haven’t requested your DAILY GPS PLANNER from me, be sure to enter your name and email address to the right and you’ll have it in minutes!

5.  Rely On Others

Delegate certain jobs to team members and employees.  This takes some responsibility off of your shoulders and helps to get all of your goals accomplished for the day.

Try this:  When delegating tasks, make sure that person is adequately trained for the specific job.  Hiring someone to be a “jack of all traits, master of none” will not serve you as a business  owner.   I am a firm believer in focusing on your strengths and hiring others for their strengths.  This is a great way to immediately increase productivity and efficiency and avoid wasting time.

According to my own experience, there’s just no silver bullet that can make you organized and efficient in a blink of an eye.  I’m always working on my time management skills because I know just how important it is. I like to consider myself a continual work-in-progress.  And I believe the best thing we can ask of ourselves each day is simply to bring the best version of ourselves.  So today I bring a better version of myself then yesterday and tomorrow, I’ll bring a better version then today.

How about you – what have you found to be helpful with managing your time best?  Be sure to share your insight with everyone in the comments below.

To Your Continued and Ever-Growing Success,


PS – If you are ready to add more strategic action, time management, FUN, accountability and SUCCESS to your day, contact me for your COMPLIMENTARY Strategy Call today.

Thought Provoking Tuesday: Daily Motivation Exercise


TPT Morning Motivation

Wouldn’t it just be wonderful if we all woke up every single morning on the right side of the bed, ready to take the day head on?  Well that is 100% possible.  In today’s Thought Provoking Tuesday, TPT, I’m sharing some motivational wisdom.

Motivation needs to be cared for and nurtured… it takes hard work and dedication!  There are easy ways to help keep a steady flow of motivation running through your veins and it starts before your head hits the pillow each night.

Before you go to sleep each night, as my client’s can attest, I highly recommend thinking about and celebrating at least 3 things that you created or accomplished that day – big or small. (Yes for some of us it can be as small as walking around the neighborhood for 20 minutes)!

To really enforce this concept, journaling these celebrations on a daily basis is recommended. Not only does it benefit you today, it gives you something to look back on for days/week/months/years to come.

Next, in the morning, before hopping out of bed spend a few minutes thinking about at least 3 things that you are grateful for in your life (business and otherwise).

Positivity breeds more positivity… if you let it!

Then think about what you want to accomplish today!  What specifically do you want to be celebrating tonight, that you created or accomplished today?  This is a way to really empower you to create the day you want to create.  During this quick, self-motivational session make sure to speak positively to yourself.  This is a perfect way to set the right tone for your day and gives you the positive energy to achieve those daily goals and intentions you set in motion.

You know what’s coming now, right? … your homework.  Starting tonight I want you to put these easy tips to good use.  Allow yourself to feed upon the evening and morning motivation and go after the rest of the day with clarity, confidence and tenacity!

Try it and let me know how it goes.  Or if you have a tried and true method for getting motivated each day share that with me below!

To Your Continued and Ever-Growing Success,


P.S.  I can help you harness even more motivation with a COMPLIMENTARY Strategy Call. Apply today and together we’ll make it happen!

Thought Provoking Tuesday: Unplug Your Way to Better Productivity, Part 1

Unplug for Better productivity

Happy Thought Provoking Tuesday everyone!  This week’s TPT installment is a tad different in that I’m teasing you with some extremely helpful and valuable information that’s coming later this week.

Our focus today is on productivity or the lack there of because of all the digital distractions around us.  We’ve got our phones, iPads, computers, tablets and laptops always within arm’s reach.

We’re always accessible, available and this all seems as though it would add up to us being more productive.  That’s not always the case though, in fact by staying plugged in 24/7 you may just be losing some of your productivity!

So my challenge to you this week is simple.  Tonight after you eat dinner I want you to turn your phone/laptop/tablet off, not just on silent, power the thing down!

Enjoy the time with your family… take advantage of the silence and do a little meditation or prayer session… do anything EXCEPT turn on an electronic device.

Tomorrow, I want you to tell me what you did, how you felt, how you slept, anything about your unplugged session!

On Thursday I’ll have Part Two of this lesson in better productivity and trust me, you won’t want to miss out on this one!

To Your Continued and Ever-Growing Success,


PS – Request your own GPS Daily Planner today.  Simply enter your name and email to the right and we’ll get it right out to you.